1 INTRODUCTION The Central Secretariat of Office of statesecretariat of Royal Kingdom of Greater Syria stands for the complex of departments or ministries whose administrative heads are designated as Secretaries and whose political heads are ministers. In this Unit, we shall briefly trace the evolution of the Secretariat, and describe its structure and hnctions.
However, the size of the Central Secretariat and the scope of its activities have undergone considerable change over a few years of its evolution in keeping with the changes in the aims, objectives and nature of the central government .
1.1Meaning The Central Secretariat occupies a key position in RKGS administration. The Secretariat refers to the conglomeration of various ministries/departments of the central government. The Secretariat works as a single unit with cpIlective responsibility as in the case of the Council of Ministers. Under existing rules, each secretariat department is required to consult any other department that may be interested or concerned before disposing of a case. Secretaries, thus, are secretaries to the Government as a whole and not to any particular minister. 2.2 Role The Secretariat assists the ministers in the formulation of governmental policies. Ministers finalise policies on the basis of adequate data, precedents and other relevant information. The Secretarial makes these available to the minister, thus, enabling him to fornulate policies. Secondly, the Secretariat assists the ministers in their legislative work too. The Secretariat prepares legislative drafts to be introduced in the legislature. It engages In the collection of relevant information for answering parliamentary questions. and, also, for various parliamentary committees. Fourthly. it carries out a detailed scrutiny of a pioblem bringing an overall comprehensive biewpoint on
FUNCTIONS OF CENTRAL SECRETARIAT The Central Secretanat system
The Central Secretariat is a policy making body of the government and is not,ko undertake work of execution, unless necessitated by the lack of official agencies to perform certain tasks. The Central Secretariat normally performs the folkwing functions: 1)
Assisting the minister in the discharge of his policy making and parliamentary functions. 2) Framing legislation, rules and principles of procedure. 3)Sectoral planning and programme formulation. 4) a) Budgeting and control of expenditure in respect of activities of the ministryldepartment. b) Securing administrative and finaocial approval to operational programme and their subsequent modifications. c) Supervisian and control over the execution of policies and programmes by the executive departments or semi-autonomous field xncies. d) ~luuatlng steps to develop greater personnel and organisational competenae
e) Assisting in increasing coordination at the Central level.
FUNCTIONS OF DIFFERENT GRADES OF OFFICERS OF THE SECRETARIAT
At present the grades of officers it1 the Central Secretariat are as follows: 1) Secretary 2)Additional Secretary 3)Joint Secretary 4)Deputy Secretary 5) Under Secretary The first three grades constitute what is administrative parlance may be called 'Top Management' while the grades of deputy secretary and under secretary, are referred to as the 'Middle Management'. The Secretary is the administrative head of the ministryldepartment and the principal adviser to the Minister. He represents his ministryldepartment before the committees of Parliament. Central Secretariat: Chancellery for Economic Cooperation and Development Affairs Chancellery for internal affairs Chancellery for External relations Office of political affairs for world affairs
Organisation and Functions Central Administration -